Academic guidelines

Adding or Dropping Courses—Deadlines

Specific deadline dates for add and drop transactions are maintained at the following website http://www.oar.uiuc.edu/current/. Students are responsible for consulting these deadlines before attempting to make changes in the UI-Integrate Self-Service. PETITIONS ARE REQUIRED FOR ALL REQUESTS TO DROP A COURSE AFTER THE FOURTH WEEK DEADLINE FOR EIGHT WEEK COURSES (FIRST HALF-AND SECOND HALF-SESSIONS) AND AFTER THE EIGHTH WEEK DEADLINE FOR SIXTEEN WEEK COURSES

Dropping Courses

A student may drop a course after consultation with their academic advisor. A student cannot violate the normal Progress toward Degree rule in the process of dropping courses. If the rule is violated, the student is subject to the academic drop rules of the College and the University. It is important to be aware that dropping courses can have a negative impact on financial aid status, GPA and insurance coverage through a parent's employer. The student is responsible for any academic or financial consequences of this action.

Late Petitions/Academic

Students requesting late drops (dropping of a course(s) after the set UIUC academic deadline) should speak with their academic advisor. Should the advisor and students feel it is in the best interest of the student to drop a course(s), and then a petition, available in the Dean’s Office or the departmental advising office, should be completed. Late drops will only be considered in cases where there is strong supporting documentation that an event, occurrence, etc. has had a significant impact of the student’s ability to succeed in the class. Performing poorly in the class is not a justification for dropping a class late. All other academic requests such as late credit/no credit options, course substitutions, or changes to a schedule should be discussed with the student's academic advisor.

Auditing or Visiting Courses

If you would like to visit classes as a listener without participating in any of the exercises and without receiving credit, you must have the approval of the instructor and the dean of the college concerned. Written approval must be obtained on an official visitor’s permit, available in the College Office.

Changing Course Sections

*You may change sections of the same course subject to the policies of the department offering the course. Section changes are made through UI—Integrate Self-Service.

Course Registration

All course registration is maintained in the UI-Integrate Self-Service. Students are required to with an academic advisor prior to registration each term. Advising is mandatory for all AHS students. Failure to meet with your advisor during pre-registration will result in a hold being placed on your account.

Grade Repeat Policy

§ 3-309 Repeated Undergraduate Courses and Campus Grade Replacement

(a) In General
(1) A student who repeats a subject for which the student has previously received credit (either by class work at the University, or by advanced standing previously allowed for work done elsewhere) does not forfeit the original credit in the event the student should fail the course on the second attempt. Where a course has been repeated, both the original and subsequent grades are included in the average if the course is acceptable toward graduation, but the credit is counted only once. (See §3103 on computation of grades.)
(2) If the course is repeated yet again, all grades received, passed or failed, are counted in the graduation average, except as indicated in §3802 on minimum scholarship requirements for graduation.

Grade Replacement (NEW POLICY located in the student code)

(b) Campus Grade Replacement
(1) Undergraduate students may repeat courses for grade replacement according to the following set criteria. If these conditions are not met, the general policy governing repeated courses applies.
(A) Students may repeat for grade replacement up to a total of 4 distinct courses, not to exceed a maximum of 10 semester hours, taken at the University of Illinois at Urbana-Champaign.
(B) A course in which an academic integrity violation, under §1-403 of the Code has been officially reported may not be repeated for grade replacement.
(C) A course may be repeated for grade replacement only once.
(D) Courses may be repeated for grade replacement only in those cases in which students received grades of C-, D+, D, D-, or F on the first attempt.
(E) Variable credit courses must be taken for the same number of credit hours when repeated for grade replacement. Special topics courses must be taken for the same topic when repeated for grade replacement.
(F) A student who has been awarded a degree from the University of Illinois may not subsequently repeat a course from that degree program for the purposes of grade replacement.

(2) When a student repeats a course for grade replacement, the transcript is affected as follows:
(A) Both course enrollments and corresponding grades appear on the official transcript.
(B) The first course enrollment on the student's transcript will be permanently identified as a course that has been repeated for grade replacement.
(C) Where a course has been repeated for grade replacement, the course credit earned will be counted only once toward degree and program requirements. In the event that the student should fail the course on the second attempt, the student does not forfeit the original credit (§3-309 (a)(1)).
(D) When a course has been repeated for grade replacement, only the grade received in the second enrollment for the course will count in the student's grade point average. In the event that the student should fail the course on the second attempt, while having earned a passing grade in the first attempt, the general policy governing course repeats applies: all grades received, passed, or failed will be counted in the graduation average (§3-309 (a)(2)) except as indicated in (§3-802) on minimum scholarship requirements for graduation.

(3) Students must register their intent to use the course repeat for grade replacement option by filing a form for this purpose at their college office during the first half of the term (e.g., the first eight weeks of the semester, the first four weeks of the summer session, or the first four weeks of an eight-week course) in which the course is taken.

COLLEGE of AHS PROCESS for the Grade Replacement Policy

You must first meet with your academic advisor before requesting a grade replacement.  They will provide you with a link to the form if they have approved your initial request.  Approval requires that you meet the set guidelines outlined in the policy.  Other factors may also be considered.

Credit/No Credit Option

The credit-no credit grading option is designed to encourage student exploration into areas of academic interest that they might otherwise avoid for fear of poor grades. Restrictions applying to this grading option are listed below:

  • A student on clear status may elect the Credit/No Credit option in consultation with his or her academic advisor.
  • A student on probation may not elect this grading option.
  • A maximum of eighteen credit hours under this option may be used as hours counted toward the 128 hours needed to meet graduation requirements.
  • A maximum of two courses may be on this option during a given semester if a student is enrolled on a full-time basis.
  • Only courses that are free electives should be placed on this option.
  • Study abroad courses cannot be taken for credit/no credit
  • Credit/No Credit will not be granted for students who are receiving a poor grade in a course.

WARNING: Some graduate and professional schools do not look with favor on any courses taken under this option and may even invoke penalties against a student seeking admission which may preclude admittance. A penalty might be that the grade of NC may be calculated as a failing grade by such schools. Other students, such as NCAA regulated ones, need to be careful before electing this option if under other sets of regulations outside of those governing the UIUC. NOTE Credit/No Credit cannot be changed after a degree has been certified so please consider this option carefully.

PETITIONS ARE REQUIRED FOR ALL REQUESTS TO ELECT CREDIT/NO CREDIT AFTER THE FOURTH WEEK DEADLINE FOR EIGHT WEEK COURSES (FIRST HALF-AND SECOND HALF-SESSIONS) AND AFTER THE EIGHTH WEEK DEADLINE FOR SIXTEEN WEEK COURSES.

Class Attendance

Regular class attendance is expected of all students. Policies regarding class attendance will be outlined in the syllabus in each of your courses. The college does not provide excuses for missed classes or assignments during the semester. Contact your individual instructors concerning such absences.

Emergencies/Absences

In the event of an emergency that will require you to be absent from class, we strongly encourage you to contact the Emergency Dean in the Dean of Students Office (333-0050).

Extensions/"I" Grades

In rare cases, a student will be granted an approved extension of time to complete the final examination and/or other course requirements. A student who believes that his or her set of circumstances might warrant this type of action should first talk with the  instructor to determine whether this may be considered a viable option.  Once the student has contacted the instructor, the student should contact the AHS Academic Dean as soon as possible. The instructor of the course cannot grant an I grade without AHS College approval. In most cases, the Academic Dean will make contact with the course instructor before granting the I grade.

Extensions are considered for students who have completed all but the final exam or paper and are not considered for students who have a substantial amount of class work to complete. The circumstances under which an extension is considered must be significant and documented. The work approved for an extension must be completed by the end of the 8th week of classes for the next semester. Outstanding I grades will be forced to an 'F'.

Final Examinations

The noted regulations will be applied with the understanding that the University must reasonably accommodate a student's religious beliefs, observances, and practices in regard to the scheduling of final examinations if the student informs his or her instructor of the conflict within one week after being informed of the examination schedule. Any student may appeal an adverse decision.

Maximum and Minimum Course Loads

The college requires that students register and maintain enrollment in at least 12 semester hours but not more than 18 semester hours. All exceptions to this policy must be cleared by your academic advisor. If you drop below 12 hours without the prior approval of the college, you may lose the privilege of further enrollment in the college.

Repeating Courses

If you have earned a grade of D- or better in a course, you may not earn additional credit toward graduation by repeating the course. If you repeat the course, you forfeit the credit already earned. The original grade remains on your record. Both the original and subsequent grades are included in your grade-point average if the course is acceptable toward graduation, but the credit is counted only once. Failure to pass the repeated course will not restore the original credit. You may repeat a course in which you have earned an F. The F is not removed from the record, however, and both grades are used in computing your GPA.